Guidelines and Procedures for the Evaluation of
New Products and Pre-Approved Sources
of Construction Products, Materials and Supplies
suppliers that desire to have their products, materials and supplies
pre-approved for construction by MSD must follow these guidelines and
procedures. Pre-approval by MSD means that products, materials and supplies
may be used on MSD projects (or those that must meet MSD specifications and
standards without the need of having the contractor submit shop drawings or
other documentation during their construction project). MSD will review the
material and documentation submitted and if found to be acceptable, issue an
approval for contractors to use the products, materials and supplies as
- Approval on a
- Approved Indefinitely
- Probationary approval
conditionally (with conditions stated)
information is required to be submitted to MSD’s New Product Review
- Provide (four copies)
of all pertinent material specifications and documentation on the product
to fully describe the product and its use. This includes information on
the products expected service life along with appropriate back-up data.
- Describe, explain and
document how and what way the material meets, or does not conflict with,
MSD’s Standard Specifications.
- Submit test results
from a recognized independent laboratory that demonstrate the qualities,
and material aspects of the product for its intended use. MSD reserves the
right to request further tests or trial periods by independent
organizations or by MSD personnel prior to approval.
- Submit documentation
that the product has been used successfully for a minimum of three (3)
years by at least three (3) different utilities or agencies. Provide name,
title and telephone number of contact for each user. MSD may contact the
utilities or agencies for information on cost, ease of installation,
maintenance repair, etc. MSD may visit construction sites to
observe/inspect standard installation conditions. A waiver of this
requirement may be considered on a case-by-case basis.
- Submit detailed shop
and working drawings of the product, materials or supplies in a digital
format (CD or DVD).
- Submit copies of
detailed installation, maintenance and repair instructions, along with any
necessary design manuals, warranties, guarantees, operation guides, supply
storage and handling instructions, etc.
- Provide information
on availability of training for time required, location of training and
cost for MSD personnel to be trained in the use, application or care of
- Furnish a list of
recommended spare and repair parts for the product; estimated prices;
product availability and delivery time.
- Provide a list of
local suppliers for the product (within 50 miles of Louisville Metro area
or with 24-hours or less turnaround time). This must include information
on the availability of field service personnel, estimated response time
and cost per hour.
If approval is granted
by MSD, it will be a conditional probationary period for one year. MSD will
require the manufacturer and contractor to guarantee complete removal and
replacement of the products, materials or supplies for one year after
acceptance of construction.
MSD may require
additional documentation data or information to complete the evaluation.
A list of the
pre-approved sources of MSD products, material and supplies is
available on MSD’s web site.
The list is updated
frequently, as needed.
Send all four copies of
the information requested above along with a cover letter from the person
requesting approval to:
Tamika N. Davis
New Product Review Coordinator
Louisville & Jefferson County MSD
Louisville, KY 40203-1913
If you have any questions about the process or procedure outlined above, or if you would like to determine the status of your new product review, please contact Tamika Davis as listed above.